2012
GREATER KEENE
MEN’S SOFTBALL ASSOCIATION
The name of this association shall be GREATER KEENE MEN’S SOFTBALL ASSOCIATION. (Also known as the G.K.M.S.A. or GKMSA.)
Sec. 1 The objective of this association shall be to assist in and promote recreational softball for those males who may wish to participate in or become spectators in the Greater Keene area. All members agreed that all new out-of-town teams should supply a home field and will be subject to approval by the Executive Board.
Sec. 1 The signing of a team roster shall place in membership of this association until new rosters are one year hence. Up to two sponsors shall be non-paying members of the association by being listed on the roster; these sponsors will have one vote each. Umpires or any spectator may become members of the association by paying the association a $5.00 membership fee, this membership fee must be paid by July 1st.
Sec. 2 The Team Entry Fee (incl. Binder fee) shall be $650.00 and must be paid by the 3rd Thursday of February. If any team has not paid total fees by this date, they shall not be permitted into the GKMSA.
Sec. 3 Player’s Membership Fees shall be $45.00 per Keene Resident or per Non-Keene Resident, per team, and must be paid by the 3rd Thursday of February when rosters are submitted, together with the Team Entry Fee (incl. binder fee) above (Sec. 2).
Sec 3A Player’s Membership Fees must be paid for each roster signed
Sec. 4 The Executive Board shall be paid in the following manner:
· The President, Vice President, Treasurer, Secretary, and Umpire-In-Chief will receive salaries an amount determined by multiplying the total number of teams in the GKMSA Leagues by $37.50.
·
The resulting total salary figure for each
officer will then be divided in half, with one half being paid out on April 1st
and the remaining half being paid out on October 1st.
Sec. 4a Non-paid division reps shall be paid $10.00 for each meeting attended April through March. This will be paid in April and October.
Sec. 5 Membership shall cease:
1. By written resignation
2. By suspension of the association for:
a. Use of profane language
b. Unsportsman-like conduct
c. An attack upon fellow player or umpire prior to, during, or immediately after a game
d. Any conduct deemed unnecessary by the Arbitration Board.
Sec. 6 The Umpires rate of pay will be $35.00 per
game for the 2012 GKMSA season. If
only one umpire shows for a scheduled game, said umpire will be paid 2 times
the usual umpire game fee rate.
ARTICLE 4
– OFFICERS
Sec. 1 The officers of this association shall be President, Secretary, Treasurer, Umpire-in-Chief, and Vice President.
Sec. 2 Any members of this association shall be eligible for election to any of the above offices.
Sec. 3 Any member wanting to run for an officer position needs to contact the Secretary by the last pitch of the last regularly schedule game of the season.
Sec. 4 Any member of this association either on probation or suspension shall not be eligible for election to any league office; including divisional rep.
Sec. 5 Each member of the association shall have one vote for the elections of officers; we strongly encourage each team to cast at least two votes. Members may absentee vote by emailing an Executive Board member or handing in a letter in a sealed envelope prior to the elections.
ARTICLE 5 – DUTIES OF THE OFFICERS
Sec. 1 The President shall preside at all meetings, or, in his absence, the Vice President shall preside. The President’s duties and responsibilities are:
a. Supervise the functions of the elected officers of each division.
b. Oversee all fund-raising for the association, including all tournaments sponsored by the association.
c. Call meetings of the Board of Directors, as needed.
d. Oversee the operations of the association
e. Responsibility for the cancellation of games due to rain, etc.
a. ADDITION: UIC also has the authority, in the absence of the President at the fields, to determine cancellations based on field conditions up to one hour prior to game time. e.g. 5 PM for a 6 PM game.
Sec. 2 The Secretary shall keep written records of all transactions and all necessary correspondence of the association, and will maintain the scores and standings of the league, as well as maintaining all aspects of the website of the league (www.keenenhsoftball.com).
Sec. 3 The Treasurer shall receive and dispense the money of this association and maintain written accounts. Pay all invoices when presented, with the approval of the Executive Board. The Treasurer is allowed to sign checks with only one signature if under $250, otherwise checks will require two signatures; the Executive Board will review all outgoing checks. The Treasurer must handle all finances of roster add-ons and drops.
Sec. 4 The Umpire-in-Chief is responsible for the following duties:
a. Holding pre-season umpire sessions for both new and veteran umpires.
b. Scheduling of umpires for all GKMSA games and making sure that there are no scheduling conflicts.
c. Giving written proof of umpires schedule when forwarding payroll.
d. Payroll must be submitted to the Treasurer three (3) days prior to need.
e. Making sure umpires are properly trained and dressed.
f. Making sure umpires are informed of all GKMSA by-laws and constitutional regulations.
g. Making sure that umpire removal of players or managers is given in writing to an executive board member within forty-eight (48) hours.
h. Holding one mandatory ASA umpire clinic for all umpires to be held before the start of the season.
Sec. 5 The Vice President assists the Executive Board. The Vice President is responsible for the rescheduling of all make-up games.
Sec. 6 The Recreation Representative is an advisor to the Executive Board.
Sec. 7 The Secretary and Treasurer shall submit the minutes and expenditures of the association to the Executive Board. Such reports will be available at all meetings. The Secretary will also be responsible for properly maintaining all aspects of the website of the league (www.keenenhsoftball.com).
Sec. 8 Should the President resign; the Board of Directors shall appoint a new President to fill his unexpired term.
Sec. 9 Any officer who does not fulfill his duties can be released by a majority vote of the Board of Directors
Sec. 10 Any member of this association may request a meeting of the Executive Board. This request must be in writing and delivered to an Executive Board member and acted on within a seven (7) day period from the date of said letter.
ARTICLE 6 – VOTING
Sec. 1 All association members shall have the right to vote on the following:
1. The election of Officers.
2. The election of Divisional Representatives.
Sec. 2 A majority vote of the Board of Directors shall pass judgment on:
1. Constitutional or by-law changes.
2. Rule changes pertinent only to the association.
3. Fees of the association as recommended by the Executive Board.
4. Umpires fees.
5. Type of ball used.
6. The filling of a vacancy by the resignation on the Board of Directors.
7. The filling of a position on the Board of Directors because of lack of candidates due to the election.
8. The divisional set-up and team placement.
9. Player’s fees.
Sec. 3 The Executive Board shall study, discuss, and make recommendations to the Board of Directors on all items contained within Article 6, Section2.
Sec. 4 All motions adopted shall be by majority vote of those present.
Sec. 5 All voting will be done by paper ballot.
Sec. 6 President shall vote to break all tied
votes.
ARTICLE 7 – BOARD OF DIRECTORS
Sec. 1 The Board of Directors shall consist of the following members, each having one vote:
Officers of the association
Divisional Representatives-one rep per GKMSA division
Umpire Representative
Sec. 2 Any position vacated by the resignation of a Board of Directors member shall be filled by nomination and vote of the Board of Directors.
ARTICLE 8 – EXECUTIVE BOARD
Sec. 1 There shall be an Executive Board of this association consisting of five members; the five officers. The Recreation Representative shall be a non-voting advisor to the Executive Board.
Sec. 2 The Executive Board shall hold meetings whenever the President deems them necessary.
Sec. 3 The duties of The Executive Board shall be to formulate plans and objectives and to advise and assist the President in carrying out the functions of his duties.
Sec. 4 The Executive Board’s specific duties shall include:
1. Scheduling
2. Review association transactions
3. Enforce association constitution and by-laws
4. Oversee elections
5. Determine number and type of tournaments to be sponsored by the association
6. Each league tournament shall have a Tournament Director and Umpire-in-Chief, paid by the league, with fees approved by the Executive Board.
7. The Tournament Director has the right to refuse any and all entries into league-sponsored tournaments.
ARTICLE 9 – MEETINGS
Sec. 1 The
annual meeting of this association shall be held sometime in October of each
year for the election of the Executive
Board.
Sec. 2 The President may call a meeting of the Board of Directors or Executive Board whenever deemed necessary. He shall announce the meeting by publication or telephone at least three (3) days prior to such meeting date.
Sec. 3 The election of all reps will be held at the April Packet Night after divisions are set.
Constitution revised and approved by the GKMSA Board
of Directors on January17, 2012.